Hybrid Records Management in the Ministry of Maritime Affairs and Fisheries of the Republic of Indonesia

DOI

10.2991/assehr.k.200729.002How to use a DOI?

Keywords

EDRMS, electronic records management system, hybrid records, records management

Abstract

The rapid development of technology over the past few decades has impacted many different sectors, including records management. This can be seen from the many studies that have been conducted on the topic of electronic records management. This paper focuses on how Indonesia’s Ministry of Maritime Affairs and Fisheries (KKP) implements its Sistem Informasi Kearsipan (SIKap) to support its transition into managing electronic records. This article focuses on how SIKap is used to manage hybrid records. This research aims to find out if SIKap supports hybrid records management, and how it is implemented. Findings will bring significant impacts to offices by offering aa effective solution to those organizations transitioning into managing electronic records. Data were collected through interviews with archivists and observations based on Electronic Document and Records Management System (EDRMS) requirements set by the International Council of Archives (ICA) numbers 134 through 143. Research findings show that SIKap allows hybrid records management, and that management is integrated between electronic and non-electronic records. Although only vital non-electronic records are managed in a hybrid manner, the management is carried out according to 6 out of 10 ICA requirements. Obstacles to fully compliant practice were found to be the lack of non-electronic records managed in a hybrid manner and shortage of archivists within the archival unit.

Copyright

© 2020, the Authors. Published by Atlantis Press.

Open Access

This is an open access article distributed under the CC BY-NC license (http://creativecommons.org/licenses/by-nc/4.0/).

Download article (PDF)

TY  - CONF
AU  - Naila Rahma
AU  - Nina Mayesti
PY  - 2020
DA  - 2020/07/30
TI  - Hybrid Records Management in the Ministry of Maritime Affairs and Fisheries of the Republic of Indonesia
BT  - Proceedings of the International University Symposium on Humanities and Arts (INUSHARTS 2019)
PB  - Atlantis Press
SP  - 6
EP  - 10
SN  - 2352-5398
UR  - https://doi.org/10.2991/assehr.k.200729.002
DO  - 10.2991/assehr.k.200729.002
ID  - Rahma2020
ER  -